Full Time Permanent
Engineering & Science
Business Dimensions: The role is expected to perform document management of technical data, procedures, and engineering drawings through functional mailbox management, metadata management, and high level quality checks.
Work in CMMS (SAP) and AIM-EDMS (Doc Management tool) for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. With support roles on site engagement & technical & tools forums.
Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.
Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards.
Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation and maintenance manuals of OEMs for Downstream (Refineries and Chemical plants) operations. Understanding the functions of the various equipment's /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.
Opens each drawing or document and performs quality check based on the Asset's Document Management standards - returns document turnovers to the originator that don't meet baseline quality standards. Sends required notifications and closes document turnover per instruction when complete.
Loads documents to AIM-EDMS, adds metadata and links to FLOC per instruction.
Looks at opportunities to streamline processes in the future.
Shift work following operating hours of the Downstream operation units across the globe.
Virtual working with key stakeholders for day to day operations
Effective initiative to identify and help resolve business and technical issues within areas of responsibility.
A self-starter and reliable deliverer, with good verbal and written skills in English.
Exposes the individual to all cultural backgrounds and organisational levels across the globe, across diverse time zones.
The role primarily involves the remote support to the downstream operating units/sites in the drawing management & updates.
Job Knowledge, Skills & Experience: Required 2 to 3+ yrs. past degree in engineering / technical jobs from one or more of the following:
Experience handling technical documentation in the Oil and Gas or related industry.
Experience working in an Engineering Document Management Systems (EDMS.) such as AIM-EDMS / ASSAI / AHA.
Experience in QA/QC and applying document management standards (such as Document Numbering schemes), metadata management, and working in an established document management workflow.
Technical Documentation Includes:
Project Drawings - IFR/IFC's
Level Sketches, P&IDs, PEFs, etc
Experience working in an ERP or Computerized Maintenance Management Systems (CMMS) such as SAP/Blueprint.
Experience in AIM-EDMS, ASSAI, and Primavera is a big advantage
Experience in Engineering Projects as part of project controls team is an advantage.
Experience in Reporting and Analysis and use of tools such as MS Access, Advanced Excel, Spot fire, Power BI, and other similar tools is an advantage
Experience in Engineering Continuous Improvement practices, Failure Mode and Effects Analysis, Fault Tree Analysis, and Total Quality Management is an advantage.
Basic AutoCAD skills for minor document revision changes.
Behavioral Competences: Strong communication skills and quick learner. Be a good team player. Ability to prioritize and ensure delivery of priorities for the area of responsibility. Flexible and adaptable to change, with track record of demonstrating initiative, analytical capabilities and problem solving.
The aim of Shell Business Operations Chennai is to provide the Group with operational excellence through highlighting and utilizing process improvements and functional efficiencies as well as by leveraging economies of scale. Currently, the Chennai centre provides a wide range of finance, accounting and business services to Shell operating companies across several business sectors globally.
Set up in September 2007, the Chennai centre has grown rapidly and now , in its fourth year of operations , it has crossed the 1600 staff mark. The centre is located in the RMZ Millennia Business Park, where the Shell campus is a LEED Platinum building with world class infrastructure. The business is expected to grow further over the next two years and infrastructural additions to support this have been planned.
The main focus in Chennai is on Finance Operations which supports delivery of the global Finance functional plan. There is also a 'Downstream India' - Customer Services Team that handles lubricant depot ordering within the country. The Shell Business Operations (SBO Team) manages the centre facilities and supports business partners' operations on site. There is a strong focus at SBO on safety & well being of staff and on its three core values: Compliance, Intervention & Respect.
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