Full Time Permanent
Maersk Oil Port Said, Port Fouad, Port Said Governorate, Egypt
Description SCCT is strategically located at the mouth of the Suez Canal - offering zero deviation from one of the busiest shipping lanes in the world - and creating unique access to key markets in the East Mediterranean and Egypt.With the completion of a dredging project which deepened the terminal's draft of 16.5 meters, SCCT is capable of handling the largest containerships in the global container and Phase II will increase the annual capacity at SCCT to 5 million TEUs. SCCT opened in 2004 as a Joint Venture with APM Terminals the majority shareholder and operator. We offer A competitive role with a scope of ensuring a high level of organizational effectiveness and communication in supporting the CEO & the SCCT Leadership Team. The right candidate will also be SCCT's office manager in Cairo. The area of responsibility include scheduling meetings and appointments, organize board meetings, files and presentations. The Personal Assistant will be based in Cairo but will also be traveling to our container facility in Port Said from time to time. Key responsibilities -Pay particular attention to maintaining a professional appearance. -Manage actions records form leadership & management meetings. -Manage documents by organizing both electronic and paper files. -Screens incoming calls and correspondence and responds independently when possible. -Analyze, respond to and send out internal/external communications. -Prepares memorandums as required, for the CEO and other company executives. -Assist with projects that the CEO and/or SCCTs SLT are working on. -Assist with board files and financial files to key stakeholders and shareholders. -Handles business travel of the CEO and his direct reports/the SLT, including air tickets, hotel bookings and car rentals. -Arrange/obtain visas, appointments and other government related contact work. -Provides assistance and support to overseas visitors -Prepares expense reports for CEO and the SLT. -Discretion and loyalty is a must. -Organize and coordinate administration duties and office procedures. -Maintain the office condition and arrange necessary repairs. -Coordinate with IT department on office equipment. -Liaise with facility management vendors, including cleaning, catering and security services. -Liaise closely with the Administration and Procurement Managers in SCCT. -Interacts with the Purchasing and Finance functions to ensure timely delivery and payment of office supplies, equipment, and furniture. -Ensures office machines are serviced properly (i.e., copy, fax, printers). -The primary of this position is to handle the administrative requirements of senior managers in the office. -Coordinate with HR to update and maintain office policies as necessary. #LI-Post We are looking for -Requires previous experience and a proven track record as an Executive/Personal Administrative assistant and/or Secretary will be a plus. -Requires a minimum of 7 years of progressively more responsible secretarial work experience. -A high level of understanding of office procedures. -A general understanding of basic accounting principles. -Fluent in Arabic and English language is a must. -Excellent communications skills in Arabic and in English, both verbal and written is a must. -Excellent interpersonal skills, with the ability to interact with all levels of co-workers and individuals. -Attention to detail and problem solving skills. -A creative mind with an ability to suggest improvements. -Must be able to handle matters of company business with confidentiality and integrity.
Feb 12, 2020